Position Summary: The Senior Accountant will be responsible for performing the daily activities and month-end processes related to the Agency Representative Payee Program; the preparation of the month-end closing entries for the Agency expense cycle; the monthly account analysis; the preparation of the bank account reconciliations and the review of accounts payable and receivable.
Essential Duties and Responsibilities:
- Update, maintain, and reconcile data that captures all client financial activity Communicate client financial activity to clinical teams and answer client specific questions
- Process and reconcile client payments back to Pathways for rent, utilities, and other housing charges
- Review accounts payable, bank deposits, accounts receivable and guide Accounting Assistant
- Assist in facilitating monthly landlord rent payments and reconciliation
- Assist in facilitating monthly representative payee living expense payments and reconciliation
- Perform monthly contributions reconciliation with the Development team
- Process and reconcile payments for the Philadelphia Furniture Bank and prepare monthly reporting
- Communicate outstanding balances and other business considerations to the Philadelphia Furniture Bank
- Conduct quarterly inventory counts at the Philadelphia Furniture Bank
- Process year-end 1099
- Assist other finance staff as requested
- Provide input into department’s goal setting process
- Prepare assigned schedules and audit samples for the annual audit, including gathering requested documentation and working with auditors to answer inquiries or to provide clarification
- Maintain current knowledge and assure compliance with applicable laws, rules, regulations, Pathways to Housing PA policies and procedures, and Social Security Association Organizational Payee guidelines and standards.
- Conform with and abide by all regulatory guidance and internal policies & procedures to act as a role model in the adherence to policies.
Essential Education, Experience and Skills:
- Bachelor’s degree in accounting or finance and at least four years of relevant working experience.
- Experience with a representative payee program is preferred.
- High volume accounting experience ; Non- profit preferred
- Good knowledge of GAAP and Social Security Guidelines for Representative Payees
- Experience with Sage MIP mid to top tier financial systems
- Intermediate level knowledge of all accounting functions and related internal controls
- Demonstrated task management and analytical skills commensurate with complexity of the role
- Demonstrated mastery of Excel
- Excellent written & verbal communication, and interpersonal skills with client service focus
- Proactive and independent worker
- Detail oriented and organized
- Ability to meet strict guidelines and follow detailed instructions
- Ability to work cooperatively and collaboratively with all levels of employees and management
- Auditing skills, with the ability to research and reconcile difficult accounts
- Patience, creativity, flexibility, compassion, and sensitivity to persons with disabilities and other minority populations.
- Ability to work with diverse populations including clients and staff in critical and emergency situations.
- Sensitive to cultural, economic, gender, and sexual orientation differences
Physical Demands and Work Environment:
PTHPA is housed in a Community environment and includes staff interaction with Agency participants. Ability to sit for at least an hour at a time. Must be able to lift/carry up to 20 pounds.